This Data Retention and Deletion Policy explains how Fine Grain LLC retains, manages, and deletes personal data collected through its website and during the provision of its services. This Policy applies to all personal data processed by the Company, including data relating to website visitors, clients, photographed individuals, business contacts, and vendors. This Policy forms part of the Company’s broader data protection framework and should be read together with the Privacy Policy.
Fine Grain LLC retains personal data only for as long as necessary to fulfill the purposes for which the data was collected, including: — Performance of contractual obligations — Delivery of professional services — Legal, accounting, and tax compliance — Protection of legal rights and interests — Business operations and record keeping Data retention decisions are guided by the principles of necessity, proportionality, and minimization.
Retention periods may vary depending on the nature of the data and applicable legal requirements. Typical retention practices include: — Contact and inquiry data: retained for as long as necessary to respond to inquiries and for a reasonable follow up period — Client and booking records: retained for the duration of the business relationship and thereafter as required for legal and accounting obligations — Billing and transaction records: retained in accordance with applicable tax, accounting, and financial regulations — Photographic images: retained for delivery, archival, portfolio, or legal purposes unless otherwise agreed or requested — Website usage and technical data: retained for limited periods consistent with analytics and security needs Exact retention periods may be extended or reduced where legally required or justified by legitimate business needs.
Delivered photographic images may be retained by the Company for a limited archival period to: — Facilitate re delivery if files are lost — Support additional licensing requests — Protect against legal claims or disputes The Company does not guarantee indefinite storage of image files. Clients remain responsible for maintaining their own backups of delivered materials.
When personal data is no longer required for the purposes for which it was collected, Fine Grain LLC will take reasonable steps to: — Securely delete the data — Anonymize the data where deletion is not feasible Deletion methods may vary depending on the storage medium, technical constraints, and applicable legal requirements.
Certain data may be retained beyond standard retention periods where required by law or where necessary to: — Comply with legal obligations — Respond to lawful requests from authorities — Establish, exercise, or defend legal claims In such cases, data will be retained only for as long as the legal basis applies.
Where applicable under GDPR or comparable laws, individuals may request deletion of their personal data. Deletion requests are subject to verification of identity and assessment of applicable legal obligations. Requests may be refused or limited where retention is required by law or where deletion would impair legal rights. Requests should be submitted using the contact details provided below.
Throughout the retention period, Fine Grain LLC applies reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure. Access to retained data is limited to authorized personnel and service providers.
Personal data may be stored or processed using third party service providers, including cloud storage, hosting, and accounting systems. Such providers are selected based on appropriate security and data protection standards and are subject to contractual obligations.
Fine Grain LLC reviews this Data Retention and Deletion Policy periodically and updates it as necessary to reflect changes in legal requirements or business practices. Updated versions will be published on the website with an updated Effective Date.
For questions or requests related to data retention or deletion, please contact: Fine Grain LLC 75 E 3rd St, Sheridan, WY 82801, United States Website: https://www.branislavnenin.com/ Email: kontakt@branislavnenin.com
